The Checklist for a Professional Schedule of Condition Report
A professional schedule of condition should record the neighbouring property's relevant rooms and structure in words and dated photographs before work starts. Use the checklist below to see whether a report is thorough enough to be useful if damage is claimed later.
Basic details
- Property address and date of inspection
- Who attended, and who took the photographs
- Weather and access limits
- Which rooms and areas were included, and which were not
Structure and finishes
The report should describe walls, ceilings, floors, the party wall itself, chimney breasts, roof spaces and outside areas where relevant. It should note materials and general condition.
Where the party wall carries a chimney breast or beams, describe those too. Note the state of the loft side of the wall, since that is where movement often shows first.
Defects
- Cracks, with position, length and width
- Damp or staining
- Loose plaster, sagging ceilings, uneven floors
- Previous repairs or movement
Photographs and measurements
Each defect should have a numbered photograph, with a scale visible. General views of each room should link to the notes. Measurements or crack gauges can be added for cracks near the works.
Limits and sign-off
The report should state what could not be seen, such as areas behind furniture. It should be dated, signed by the surveyor and, ideally, acknowledged by the owner. Copies should go to both sides and be part of the award.
Common weaknesses
Reports go wrong when photographs are undated, when cracks are described without sizes, or when the areas covered are not stated. A report that says everything was good condition with no detail is little use. Ask for the notes and photographs together, not one without the other.
Frequently asked questions
How many photos are enough?
Enough that any later change can be seen. Rooms nearest the work need the most detail.
Should it cover the whole house?
Not always. It should cover what the work could realistically affect. Excavation may justify wider coverage.
Can I add to it later?
Additional records are useful, but the original should stay unchanged.
Should I check it before signing?
Yes. Walk round with the surveyor if you can, and point out anything missing before you sign.
Source: Party Wall etc. Act 1996 on legislation.gov.uk
Related guides
- Schedule of Condition: Why You Need One Before Building
- Neighbour Refuses to Sign Schedule of Condition: What Can I Do?
- Average Cost of a Schedule of Condition in the UK
- What Evidence is Needed to Prove Damage in a Party Wall Claim?
Last updated: . This page is general information about the Party Wall etc. Act 1996 (England and Wales). It is not legal advice. Every property and dispute is different, so take advice from a party wall surveyor or a solicitor before you act.